City of Hardin, MT RFP for Audit Services

The City of Hardin is seeking proposals from qualified firms or individuals to audit the financial statements for the City.  These audits must be made in accordance with auditing standards and in accordance with federal regulations adopted by the Montana Department of Administration by rule.  Auditors shall utilize the local government compliance supplement prepared by the Montana Department of Administration, in conjunction with government auditing standards, adopted by the Montana Department of Administration, to determine compliance testing to be performed during the audit.  Please submit your proposal to City of Hardin, 406 N Cheyenne Ave Hardin, MT, 59034.  Proposals must be sealed and clearly marked on the outside of the envelope “Audit Proposal 2022” and must be received no later than 4 p.m. Friday, December 30, 2022.  A more detailed scope can be provided by contacting us at 406-665-9293 or by e-mail to cityfinance@hardinmt.com or hardinmayor@hardinmt.com

GENERAL TERMS AND CONDITIONS OF PROPOSALS

(These items apply to and become a part of the proposal.  No exceptions to these terms & conditions will be considered.)

1. Proposals must include a signature of authorized agent.  Be sure envelope is completely and properly identified and sealed.
2. No Proposer may withdraw his/her proposal for a period of thirty (30) days after the date and hour set for the opening of proposals.
3. The Proposer shall show in the proposal the total cost of the audit for each fiscal year, with a minimum of budgeted hours by type of staff, hourly rate proposed by type of staff and total “not-to-exceed fee”, including expenses.
4. Any exceptions or deviations from written specifications shall be shown in writing and attached to the Proposal form.
5. The City of Hardin reserves the right to reject any and all Proposals and to waive any technicalities in the Proposal.
6. Proposal price shall be valid for a period of thirty (30) days after the opening date.

AWARD OF PROPOSAL

This Proposal shall be awarded to the firm whose proposal is judged most responsive to the Proposal and is most advantageous to the City of Hardin, considering the factors identified in the Proposal.

The Hardin City Council shall have the authority to award the contract.

The contract shall be awarded to the lowest Proposer meeting specifications.  In determining “lowest proposer”, in addition to price, the following factors shall be considered:

• The ability, capacity, skill and experience of the Proposer to fulfill the terms of the contract or provide the service required.
• Whether the Proposer can fulfill the terms of the contract or provide the service promptly or within the time specified without delay or interference.
• The character, integrity, reputation, judgment, experience and efficiency of the Proposer.
• The quality of fulfillment of the terms of previous contracts or services.
• The previous and present compliance of the Proposer with laws and ordinances relating to the contract or service.
• The sufficiency of the financial resources and ability of the Proposer to fulfill the terms of the contract or provide the services required.
• The quality, availability and adaptability of the contractual services to the particular use required.
• The number and scope of the conditions attached to the Proposer.

GENERAL SPECIFICATIONS

The City of Hardin is incorporated under the applicable laws of the State of Montana and operates under a Mayor/Council form of government.  The City provides municipal services necessary for the health and well-being of its citizens, including police and fire protection, code enforcement, streets and drainage, parks, water, wastewater, garbage and landfill services, and necessary administrative services to support these activities.

Based upon the criteria for determining the reporting entity, the City is considered to be an independent reporting entity and has one discrete component unit, the Two Rivers Authority.  The City maintains its internal accounting records on a modified cash basis (for budgetary accounting purposes) during the year.

COMPLETE Request for Proposal can be found: http://hardinmontana.homestead.com/Notices.html